User Guide — How to Use PDF Tools
Detailed descriptions and step-by-step instructions for each tool. Select a tool below or use the search.
Edit
Step-by-step instructions:
- Upload the PDF file
- Arrange files in the desired order
- Click the merge button
- Download the merged PDF file
Step-by-step instructions:
- Upload the PDF file you want to split
- Choose split mode: every page separately or custom ranges
- Click the split button
- Download the individual PDF files
Step-by-step instructions:
- Upload the PDF file to compress
- Select compression level: low, recommended, or extreme
- Click the compress button
- Download the compressed PDF file
Step-by-step instructions:
- Upload the PDF file
- Select rotation angle: 90, 180, or 270 degrees
- Click the rotate button
- Download the rotated PDF
Step-by-step instructions:
- Upload the PDF file
- Set margin values for top, bottom, left, and right
- Click the crop button
- Download the cropped PDF
Step-by-step instructions:
- Upload the PDF file
- Select pages to delete by clicking thumbnails
- Click the delete button
- Download the PDF without selected pages
Step-by-step instructions:
- Upload the PDF file
- Select pages to extract by clicking thumbnails
- Click the extract button
- Download the extracted pages as a new PDF
Step-by-step instructions:
- Upload the PDF file
- Drag and drop page thumbnails to reorder
- Click the reorder button
- Download the reordered PDF
Step-by-step instructions:
- Upload the PDF file
- Click the add page button
- Download the PDF with the new blank page
Step-by-step instructions:
- Upload the PDF file to edit
- Add text, highlights, or annotations
- Click the save changes button
- Download the edited PDF
Step-by-step instructions:
- Upload the PDF file
- Choose position, starting number, and font size
- Click the add numbers button
- Download the PDF with page numbers
Step-by-step instructions:
- Upload the PDF file
- Enter watermark text and customize appearance
- Click the add watermark button
- Download the PDF with watermark
Step-by-step instructions:
- Upload the PDF file
- Mark the areas to black out on the pages
- Click the redact button
- Download the redacted PDF
Step-by-step instructions:
- Upload the PDF file with annotations
- Click the flatten button
- Download the flattened PDF
Step-by-step instructions:
- Upload the PDF file
- Edit title, author, subject, and keywords
- Click the save button
- Download the PDF with updated metadata
Convert
Step-by-step instructions:
- Upload the PDF file to convert
- Click the convert button
- Download the Word document
Step-by-step instructions:
- Upload the Word document
- Click the convert button
- Download the PDF document
Step-by-step instructions:
- Upload JPG images by dragging and dropping
- Arrange images in the desired order
- Click the convert button
- Download the PDF document
Step-by-step instructions:
- Upload the PDF file to convert
- Select image format (PNG, JPEG, WebP), scale and quality
- Click the convert button
- Download the images as a ZIP file
Step-by-step instructions:
- Upload the PDF file with tabular data
- Click the convert button
- Download the Excel spreadsheet
Step-by-step instructions:
- Upload the Excel file
- Click the convert button
- Download the PDF document
Step-by-step instructions:
- Upload the PDF file to convert
- Click the convert button
- Download the PowerPoint presentation
Step-by-step instructions:
- Upload an OpenOffice document
- Click the convert button
- Download the PDF document
Step-by-step instructions:
- Upload the PDF file to convert
- Click the convert button
- Download the OpenOffice document
Step-by-step instructions:
- Upload the PDF file to convert
- Click the convert button
- Download the text file
Step-by-step instructions:
- Upload the PDF file to convert
- Click the convert button
- Download the SVG files
Step-by-step instructions:
- Upload the PDF file to convert
- Click the convert button
- Download the EPUB ebook
Step-by-step instructions:
- Paste the HTML code into the text box
- Click the convert button
- Download the PDF document
Step-by-step instructions:
- Upload the PDF file to convert
- Click the convert button
- Download the HTML file
Step-by-step instructions:
- Enter the website URL
- Click the convert button
- Download the PDF of the web page
Security
Step-by-step instructions:
- Upload the PDF file to protect
- Enter a strong password
- Click the protect button
- Download the password-protected PDF
Step-by-step instructions:
- Upload the password-protected PDF
- Enter the password
- Click unlock to remove the password
- Download the unlocked PDF
Step-by-step instructions:
- Upload the PDF file to sign
- Draw or type your signature
- Place the signature on the document
- Download the signed PDF
More
Step-by-step instructions:
- Upload the PDF file
- Click the extract text button
- Ask questions about the document content
- Receive AI-generated answers
Step-by-step instructions:
- Upload the PDF file
- Click the summarize button
- Read the AI-generated summary
Step-by-step instructions:
- Upload the PDF file
- Select the target language for translation
- Click the translate button
- Read the AI-generated translation
Step-by-step instructions:
- Upload a scanned PDF document
- Select the document language
- Click the OCR button
- Download the PDF with recognized text
Step-by-step instructions:
- Upload two PDF files to compare
- Click the compare button
- View the differences between files
Step-by-step instructions:
- Upload the PDF with a form
- Fill in text fields, checkboxes and dropdowns
- Click the download button
- Download the filled PDF
Step-by-step instructions:
- Upload the PDF file
- Click the convert button
- Download the PDF/A document
Cloud import/export
Does OptimaPDF have access to my files in Google Drive/OneDrive/SharePoint?
It depends on the service. Google Drive: OptimaPDF can access only the files you pick or that it creates. Dropbox: you pick the file in Dropbox’s own window, and saving asks only for permission to write files. OneDrive and SharePoint: Microsoft’s sign-in window asks for access to all your files (SharePoint: sites), because this integration has no narrower permission. Only your browser uses it, and only to fetch or save the file you choose. The token never reaches our server and we do not browse your drive.
Why do I have to log in every time?
Sign-in is temporary on purpose: the access token exists only in this browser tab and stops working after a short time or when the tab closes. We do not keep it on a server. For SharePoint your browser remembers recently used sites, so after signing in you can pick one with a single click.
Can other people see my connected cloud accounts?
No. The list of recently used SharePoint sites and the OneDrive picker’s cache are stored only in your browser’s localStorage. They never reach the OptimaPDF server and do not sync between devices. Only someone using the same browser on the same computer account can see them.